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A Comprehensive Guide: What to do AFTER Booking the Ideal Wedding Venue

Posted in: Wedding Planning
A Comprehensive Guide: What to do AFTER Booking the Ideal Wedding Venue

So, you booked your wedding venue. Now what? Don’t stress, and keep your wedding planning organized with our wedding timeline, a comprehensive list of wedding to-dos. Start a wedding binder or journal and start planning away.

  1. Book your officiant

A wedding is not a wedding without someone to conduct readings, bows, and unite the bride and groom into a lifetime of happiness. Be sure to make special arrangements with your officiant if the ceremony will be held at your reception venue. Good points to talk about with them are timing and location. Wait only a couple of weeks, at most, after booking your venue to hire this service.

  1. Hire the videographer and photographer

Now that you have the venue, a planner, and an officiant, it’s time for vendors! Research videographers and photographers, check out their websites, video channels and look up their ratings on sites like Yelp. Make a list of your top 5 favorite and make appointments to meet them personally. This should be done 6-8 months before your wedding day.

  1. Visit the dressmaker

You probably already have a dress in mind, but you have got to stop dreaming about it and actually buy it! Whether you take a photo of your dream dress to your local seamstress and have it custom-made or simply shop for it online, be sure to do this with plenty of time in advance. Typically, 7-9 months before your wedding allows enough time for several dress fittings, adjustments and tailoring before it gets to hang in your closet on your wedding day.

  1. Book the entertainment

For most events, music and entertainment are in high demand. Not only are deejays being hired for weddings, but also birthday parties, graduations and other popular celebrations. It is recommended to hire a deejay or live entertainment 6-8 months in advance.

  1. Meet the caterers

This is a favorite! Coordinating and setting up tastings with your venue (or individual) caterer is really fun. You typically get to taste a few choices from the menu and ultimately pick your wedding dinner. You might be able to book these appointments on the same day of your venue booking, if not, plan to do it 9-12 months in advance. Be sure to ask about different set-up styles such as plated dinners, buffets or the whole package with waiters and staff.

  1. Select and purchase invitations

This time consuming task should be done 8-9 months in advance. Plan for enough time to send invitations to the printers, get them back, mail them to guests, and wait for a response. You should have an R.S.V.P list or at least a ballpark figure of attendance at least 3 months before the wedding.

  1. Select and order the cake

Ordering a cake is fun! You get to taste several kinds and play with designs a bit. Start planning for this 4-5 months in advance. Ask about delivery, set-up and cake cutting services with both the baker and your venue!

  1. Book a florist

If you choose to have fresh flowers at your wedding, book a vendor about 3-5 months in advance. If you have a small order you can wait a bit longer!

  1. Schedule make-up and hair appointments

Call your favorite hairdresser and book them early! Most professionals in this industry will dedicate an entire day to you and the bridal party, if asked to do so in advance. Also, if you choose to have a talented friend or relative as your hairdresser and make-up artist, be sure to ask that they do not forget about you! Three months before the wedding is a good time to start booking these services.

  1. Throw an engagement party

Have fun! If you have the venue and all vendors booked, take time to enjoy yourself. Go to your favorite restaurant or share a home cooked meal with friends and family in celebration of your engagement.

All in all, this list should be an excellent guide to help you prepare for your big day. And, while some venues might just offer space rental, others offer the whole package! Be sure to ask your venue what exactly their rental includes. To find out more about Roof Garden’s amenities-included rentals, click here. It’s pretty special!

About Roof Garden

The Roof Garden is a charming, vintage wedding venue and sophisticated corporate/private event facility located in the heart of The Strand overlooking Galveston’s Historic National Landmark District. Our elegant, signature Galveston architecture creates a warm, inviting atmosphere your guests are sure to enjoy. Learn more about our venue and view facility photos to understand the true essence of the Roof Garden.